PTO MINUTES B ST. EDWARD-ON-THE-LAKE

            OCTOBER 22, 2008

President-Donna S., Vice-President-Susan R., Treasurer-Fred G.,  Secretary-Tracy P.

ATTENDANCE: Helen Casper, Debbie C., Tracy P., Stacey N., Beth G., Sharon H., Susan R., Fred G., Amanda M., Margot P., Lynn H., Donna S., Stephanie S.

TREASURER=S REPORT:  Reported expenses from 9/18/08 through 10/22/08 were $655.44. Income as of 10/22/08 from Taste Fest was $9,405.00.  Balance as of 10/22/08 was $11,700.20.

PRINCIPAL=S REPORT: Mrs. Casper provided us with the following important dates:

$             10/23/08 B Red Ribbon Week; promoting our drug free school

$             10/24/08: Fifth grade to symphony and vision/hearing testing provided by SCC Health Department

$             10/27/08: Teacher in-service/no school; will be looking at new math series and curriculum mapping

$             10/31/08: Halloween/All Saints: mass is in a.m., class parties and parade to Father Joe=s in p.m.

$             11/01/08: Trunk-N-Treat after 5 p.m. mass; parishioners are welcome to distribute treats from their trunks; food and refreshments are being served in Father Hogan Center afterwards

$             11/03/08: Principal for the Day B Ben and Grace Garcia

$             11/05/08: 3^rd and 4^th grades to Ford Rouge Plant in Dearborn

$             11/12/08: D.A.R.E. Graduation @ 6:30 p.m.

$             11/13-11/14/08: Half days for parent teacher conferences; dismissal at 11:20 a.m.

$             11/19/08: BWCSPA at St. Edward (Blue Water Principals= meeting in convent)

$             11/23/08: 1^st and 2^nd Family Liturgy

$             11/24/08-12/01 - Mrs. Reynolds off/out of office : (

$             12/04/08: 5^th grade to MCA @ 12:45 p.m.

$             12/16/08: Christmas Program

 TEACHERS= REPORT: Pre=s and kinders to tour Burtchville Fire Department; 3^rd and 4^th grades to Ford Rouge Center on 11/05/08;

kinders going Festival of Trees on 12/05; 5^th grade to symphony on 10/24/08; 5^th graders working on their essays for D.A.R.E. graduation on 11/12/08.

 MARKETING REPORT: Committee has been busy again lining up advertising for our Tastefest; lots of free advertising given, some paid for. Also will need volunteers to help pass out treats at Sanborn Stroll on 10/25/08 - volunteers will hand out material to promote our school; free dress on Tuesday for children of those who volunteer at this event.  New bumper stickers on order as well. Some discussion about participation in Yale or Lexington Christmas parades - not pursuing at this point.

 OLD BUSINESS:

$             Walk-A-Thon money being used for internet software, i.e., Net Nannies. 16 licenses needed at cost of $20 B on order.

$             Taste Fest/Silent Auction follow up B $2,340 made in auction sales that evening; $1,330 made in presale of tickets; Chrysler donated $850 for test drive of cars; $1,000 was donated from Kohl=s, and other donation of $500 was made. Final numbers from this event are still being tallied.

$             Bylaws - discussion held about Article VIII: Finances; it was agreed to handle fundraising efforts as a joint effort between PTO and Marketing Committees, with PTO receiving 75% and marketing receiving 25% of proceeds.

$             AMy School=s Cool@ began again on 10/01 and will continue through 1/31/09. Top prize this year will be $5,000. Must turn in original store receipts this year for credit.  October receipts due by 11/01; no copies are accepted, must be originals or Point Passes.

$             Scrip: need to update website to include Scrip information; to date Scrip has raised $1,000; it has reduced tuition by $726, $17 has went to our parish, and $18 to future tuition. Order forms are due on Monday a.m. and cards arrive by Friday a.m.

$             Susan R. requested approval to receive reimbursement for money paid by her for playground mulch in amount of $500 - said amount was approved by committee.

 NEW BUSINESS:

$             Santa Shop will take place again this year on 12/12/08 in gym

$             Achatz Pies are being sold; orders due 11/01; proceeds will go to bathroom renovations which totaled $792.

$             Children=s Fund: events being planned are the polish dinner, golf outing planned for 6/06, and Poker Night.  Mrs. Casper noted that Cheryl T. has offered to help with the polish food for the dinner again this year.  Children=s Fund to sponsor this event and line up appropriate advertising for it. 11/05/08 is the day set aside for stuffing cabbages for anyone needing PIP hours.

$             PTO Annual Budget B Proposed Expenses (Sept. 08-June 09): discussion held about anticipated expenses and outings funded by PTO, specifically Field Day. Everyone agreed to the proposed budget with no inflatable allowance ($300 instead of $750).  We all agreed we can research it a bit and find another event/games/ideas to help fill in that gap. However, should a parent/family want to make a donation for the inflatable, we=d welcome it.